Current Products
Over the past few years, our department has created a suite of
applications targeted to solve specific concerns that were identified
within the College. Many of our applications have allowed our clients
to adjust their workflows in a positive manner; in most cases, the
biggest benefit has been derived from their increased ability to
manage valuable, diminishing resources. Below is a sample listing
of our flagship products.
Eller Student Management System(eSMS)
Originally designed for the Undergraduate Programs Office, this
web-to-database software application has expanded in scope to handle
the following modules:
Academic Advisor Scheduling
Students wishing to make an appointment with an Academic Advisor
access eSMS via a web page. Based on their career information, i.e.
their major and/or advanced standing status, the students are automatically
directed to an advisor who specializes in that student’s background.
eSMS retrieves the appropriate student data from the SIS portion
of UIS in order to determine their academic status.
Professional Admissions Web Application
Twice a year, applications for Advanced Standing are solicited
from the undergraduate population. Students access a secure web
site to make application; during the application process, the web
pages pull data from UIS to determine the applicant’s eligibility.
Candidates that do not meet the criteria may be redirected to a
specific advisor for a face to face appointment, or denied application
altogether; applicants who meet the criteria are stored in the database,
along with their complete academic record to date. That information
is later used by the UGPO staff to determine if other criteria for
admission have been met.
Eller Graduate School Web Application
Recently added to the system, eSMS supports a customizable graduate
web application allowing students interested in higher degrees to
apply electronically for a given advanced degree program. Each academic
department can individually taylor the application to their specific
admission needs; resume upload and web-based recommendations are
also supported. Full reporting capabilities are included in the
system.
eSMS Proper
The heart of the eSMS system allows users single-screen access
to important student information during the typical advising appointment,
without having to resort to the SIS screen swap. UIS is able to
give us read-only snapshots of the most important information advisors
need; while they still must access SIS to make changes to the student
record, the majority of advising questions can be answered without
having to load the student in SIS. Additionally, customized reports
based on majors, classes or units are also available to staff on
an ad-hoc basis.
A recent addition to the Eller Information Technology Product Catalog,
ETS is a web-based replacement for the standard paper-based time
reporting mechanism. Fully integrated with both PSOS and FSO/Payroll,
the system is capable of intelligently guiding users into correctly
completing their timesheets each period. Departmental reporting
structures are replicated within ETS, allowing supervisors to review
timesheets as they are filed, then forward them to the Payroll Officer
for final keying into PSOS. Timesheets may also be returned to employees
for adjustments as needed. All completed timesheets remain within
the archive for reporting purposes.
Training is available by contacting support.
Lab Access Management System (LAMS)
Due to the low number of computers in the various Eller Information
Technology Computing Labs, and the high number of potential users
for them, the Eller College set some limits as to the population
eligible to use our resources. LAMS was designed with this purpose
in mind. When a student or faculty member attempts to gain access
to a particular lab, the LAMS software scans UIS to determine if
they are eligible. LAMS also generates usage statistics that allow
Lab Managers to accurately set lab hours and keep the labs staffed
appropriately. The usage statistics also allow the Lab Managers
the ability to determine when the labs may be closed on behalf of
faculty members for use in class related activities.
One of the most common requests we received was for a group scheduling
tool that would allow users within a specific department to plan
their time in concordance with their associates. After analyzing
several of the available tools available to the College, we determined
that none of them offered the needed flexibility and integration
that a group scheduling solution would require. To that end, the
Eller WebCalendar was developed to fit into our specialized group
scheduling niche.
Our web-based group calendar system ties into existing University
data sources in order to determine availability, and offers users
the flexibility to post personal, departmental and globally public
calendar items. Recent updates to the system include the meeting
planner wizard, which will scan the calendar for an open time for
a group of people, and full integration with Microsoft Outlook.
The Eller WebCalendar is currently available and is open to any
valid Eller College Faculty or Staff member. Training is available
by contacting support.
Survey
As a result of multiple requests, we developed a tool that allows
a client to design and publish a web-based survey. The Survey Creator
allows for the use of many standard question types, as well as the
generation of custom question types for a specific survey. The actually
survey itself operates as a self-generating wizard, guiding the
survey taker through each of the questions in the order specified
by the survey design. Survey results reporting are available in
two formats: a complete statistical summary, or a survey-by-survey
review.
The survey tool is available to anyone in the college wishing to
use it. Please email support for more information.
Miscellaneous Products & Services
In addition to our developmental tasks, our division maintains
all of the Eller IT branded websites (http://it.eller.arizona.edu).
We also maintain several legacy Access-based windows applications,
both within Eller IT as well as for several College departments.
On occasion, we have consulted with departments regarding their
hardware and software needs as they relate to hosting databases
or web systems.
For more information about any of these products, our to discuss
your specific needs, please contact us via
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